Office Coordinator

Job Description

Agency: Department of Human Service

Location: Rushville, IL, US, 62681

Opening Date: 10/23/2024

Closing Date: 11/06/2024

Salary:  Anticipated Salary: $4,130 – $5,463 per month ($49,560 – $65,556 per year)

County: Schuyler

Number of Vacancies: 1

***MUST APPLY ONLINE ***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 42351

Position Overview

The Division of Mental Health is seeking to hire an Office Coordinator for the Treatment and Detention Facility located in Rushville, Illinois to serve as the Facility Travel Coordinator. Serves as Property Control Coordinator. Utilizes various computer programs to design and maintain complex databases and spreadsheets; conducts annual inventory certification. Interprets travel policy and procedures for staff. Serves as liaison with approved vendors for copier repairs. Assists the maintenance department in inputting and keyboarding work orders into the tracking system. Serves as a back up to the mail room.

Essential Functions

• Utilizes various computer programs to design and maintain complex databases and spreadsheets.
• Serves as Property Control Coordinator.
• Serves as the Facility Travel and Vehicle Coordinator.
• Serves as liaison with approved vendors for copier repairs.
• Assists the maintenance department in inputting and keyboarding work orders into the tracking system.
• Serves as a back-up to the mail room.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Conditions of Employment

• Requires possession of a valid Class D driver’s license.
• Requires the ability to travel in the performance of job duties.
• Requires the ability to lift up to 25 pounds.
• Requires the ability to utilize office equipment, including personal computers and perform routine maintenance.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 7:00am – 3:00pm, Monday-Friday, 30-minute unpaid lunch
Work Location: 17019 County Farm Rd, Rushville, Illinois, 62681

Division of Mental Health

Treatment and Detention Facility

Fiscal Services

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
  * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program – A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx