Human Resources Associate

Job Description

Human Resources Associate

This is a full-time, 12-month, non-exempt position that reports to the Chief Human Resources Officer and is located on JWCC’s main campus in Quincy, Illinois.  

 JOB DESCRIPTION

The Human Resources Associate at John Wood Community College is responsible for managing and enhancing the recruitment and hiring processes to attract, evaluate, and onboard highly qualified candidates. This role involves coordinating recruitment efforts, fostering a positive candidate experience, ensuring compliance with employment regulations, and supporting the college’s strategic goals to cultivate a talented and diverse workforce.

KEY RESPONSIBILIES

Recruitment & Candidate Sourcing

• Develop and implement targeted recruitment strategies to attract a diverse pool of qualified candidates.
• Collaborate with hiring departments to understand job requirements and create compelling job postings.
• Utilize AAIM Track and other job boards, social media platforms, and networking opportunities to actively source and engage candidates.

Candidate Evaluation & Hiring Process

• Conduct initial candidate contact and assess qualifications to determine fit for open positions.
• Coordinate search committees, ensuring all members understand their roles, confidentiality, and legal responsibilities.
• Schedule interviews and facilitate communication between hiring managers and candidates.
• Prepare interview packets and ensure all necessary documentation is collected post-interview.
• Verify employment eligibility, conduct reference and background checks, and ensure compliance with local, state, and federal employment laws.
• Manage applicant tracking systems, ensuring accurate record-keeping throughout the hiring process.

Onboarding & Compliance

• Oversee the seamless onboarding process for new hires, ensuring they are effectively integrated into the college community.
• Complete new hire paperwork and conduct orientation sessions for new employees.

Relationship Building

• Serve as the primary liaison between candidates, hiring managers, and the Human Resources department.
• Foster strong relationships with community partners, universities, and professional organizations to build a talent pipeline.

Data Analysis & Reporting

• Track recruitment metrics, such as time-to-fill and sourcing channels and provide reports on recruitment effectiveness.
• Offer insights and recommendations for improving recruitment strategies based on data analysis.
• Monitor non-board-approved positions and assist in budget approval tracking.

Other Responsibilities

• Schedule probationary meetings with supervisors, employees, and the Employment Services Coordinator.
• Assist with employee training initiatives and track completion rates.
• Provide support for other departmental functions and projects, including serving as backup for the Human Resources Specialist when needed.

QUALIFICATIONS

Education & Experience:

• Associate’s degree required; Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Equivalent experience may be considered.
• At least 2 years of experience in recruitment, hiring, or a related HR role.
• Experience in higher education or public institutions is a plus.

Skills & Competencies:

• Strong knowledge of recruitment best practices and employment regulations.
• Excellent interpersonal, communication, and organizational skills.
• Commitment to diversity, equity, and inclusion in all recruitment efforts.
• Ability to maintain confidentiality and handle sensitive information in accordance with privacy laws and institutional policies.
• Professional integrity and the ability to work with discretion and confidentiality.
• Capable of managing a high-volume workload and meeting deadlines in a fast-paced environment.
• Strong collaboration skills, with the ability to work effectively with diverse groups and individuals.
• Proficient in interpreting administrative policies and procedures.
• Effective written and verbal communication skills.
• Ability to innovate and incorporate new recruitment strategies into existing practices.
• Self-motivated, with the ability to work independently or as part of a team.

Working Conditions:

• Primarily office-based with occasional travel for recruitment events and community outreach.
• Work in well-lit, ventilated office spaces, as well as across campus.
• Ability to sit, stand, bend, lift, and move intermittently throughout the workday.
• Subject to frequent interruptions and interaction with students, faculty, staff, and the public.
• Flexibility to work beyond regular hours, including weekends and holidays, when necessary.
• Participation in ongoing professional development to stay informed about trends in the field.
• Ability to manage the mental and emotional demands of the role.

 Work Schedule:

• Full-time position with a typical schedule of Monday-Thursday (8am – 5pm) and Friday (8am – 12pm).

 SALARY:

• This is a non-exempt position with an estimated hourly$17.10 – $20.30.

 BENEFITS

JWCC offers a competitive benefits package!

• 36 hour work week, Friday’s get off work at noon!
• Earn 3.7 weeks of vacation in your first year!
• Sick Leave and Personal Leave.
• 14+ Paid Holiday!
• Medical, Dental & Vision Insurance; Only $5 per pay period for Employee Coverage!
• Wellness Program.
• College provided life and disability insurance!
• State University Retirement System.
• Tuition Reimbursement.
• JWCC Tuition Waiver for Employees + Dependents

12/20/2024